Unfinished Alumni Tracking System free essay sample

It has a vision that states, Forbes College is the leading proactive educational institution dedicated to the fulfillment of the lives of the Filipinos through quality education, offering job-ready courses at the most affordable rate. Since the establishment of the institution in the year 2008, it already produced skill-trained graduates and they are continuously making the school curriculum more globally advance for future alumni and employees in industries. Non the current social, political and economic environment, colleges must be able to demonstrate their effectiveness.Students are investing on programs based on the labor market success of graduates. Legislators are emphasizing accountability in college operations and many jurisdictions require the publication of outcome measures. Economic growth and productivity in a knowledge economy depend on the availability of highly trained workers to meet employer needs. To deal with these pressures, colleges must track their graduates and document labor market outcomes. Tracking System is generally a program capable of rendering virtual space to a human observer while tracking the observers body coordinates. We will write a custom essay sample on Unfinished Alumni Tracking System or any similar topic specifically for you Do Not WasteYour Time HIRE WRITER Only 13.90 / page Generally, tracking is observing people or t hinds on the move and supplying timely ordered sequence of respective location data to a model e. . Capable to serve for depicting the motion on a display capability. Inline alumni tracking provide the ability to track alumni of a college or university using internet for the purpose of helping to demonstrate compliance with the accreditation standards required for departments in higher institutions. Institutions are organizing reunions by sending letters through fax, radio announcements, television advertisements and posters or banners.These are the manual process they are doing to have connection with the graduates. In the future, these could also be the process that Forbes College Inc. Will adopt. This Online Tracking system will lessen the burdens of organizing alumni reunions and in keeping track of the records of the graduates. The proposed study on Forbes College Online Alumni Tracking System aims to support the institution on developing and designing an interface system. This will contribute on tracking and updating the graduates or alumni of Forbes College Inc.The Forbes College Online Alumni Tracking System (FACTS) is designed to support process in an efficient and effective manner. OBJECTIVES The general objective of the study is to develop an Online Tracking System of Forbes College Inc. Specifically it aims to: 1. To identify the current system adopted by Forbes College in terms of: a. Tracking the alumni b. Providing an easy accessibility for alumni c. Staying connected to the Alma Matter 2. To identify the encountered problems of Forbes College in terms : 3. To offer solution on problems encountered of Forbes College in terms of: a.Tracking the alumni PURPOSE AND DESCRIPTION The study aim to develop a system entitled Forbes College Online Alumni Tracking System (APOSTASY. Its main purpose is to: (a) track the alumni of the school (b) track the alumni employment status (c) update alumni general information d) inform alumni about job opportunities (e) evaluate suggestions and comments from alumni The study is an online system which is composed of log in and log out, registration, a friend request type, gallery of events, and comments/ suggestions on the school curriculum, activities, and events put together in one comment box. These features will help the institution track the graduates and it can be easily for them to organize a class reunion with this social networking type of system. The graduates will log in on the homepage using their email address. Fifth email address typed matches to one of the email address on database, thats the only time that the system will send temporary password on users email account. That email, is written on the enrolment form and the emails saved in the database are only the emails of graduates.The system will provide a change password feature every time the users log in. As long as the user is still log in, he or she can view other users of the system. They can also view the gallery of events, making them updated on the activities on their Alma Matter. The registration form will help the faculty track the graduates address, employment record and status. The form will update he general information of the user saved on the database with the present data they supply on the form.The comment box on the website provides the user the freedom to give their comments, questions and suggestions on the curriculum and school activities. Scope AND DELIMITATION The study was expected to produce a reliable interface, function and interactivity with the users or alumni of Forbes College Online Alumni Tracking System. It can help the institution in tracking and determining the number of graduates, tracking graduates employment status, and evaluating graduates comments or suggestions, thus, helping the school on improving TTS services, curriculum and activities.In this study, security of data and strict accessibility of the system is prioritize. For security and to avoid loss of important data, the record of graduates has a reliable storage or datab ase. The information about enrollment, grades of students, subjects, and schedule of classes are not covered by the study. SIGNIFICANCE OF THE STUDY The researchers developed the system for the benefit of the institution, specifically to the following: ALUMNI. This proposed system will help the graduates in having communication with the Alma Matter.REGISTRAR/UP- COO. This will be the Administrator of the proposed system and it will help to lessen their work loads. FORBES COLLEGE. The school will be benefited of this study since the tracking system Will help on improving the school curriculum through the comments or suggestions posted by the alumni on the websites. This will serve also as their edge with other institutions. RESEARCHERS. This study may serve as reference materials for researchers, developers and students who wish to conduct a study to this proposal.NOTES: 1 (2012, 02). Tracking systematized). Studded. Com. Retrieved 02, 201 2, room http://www. Studded. Com/essays/Tracking-System- Undone-914967. HTML 2 http://WV. Forbes. Du. PH/ 3 http://www. Fit-system. Hummer. Ca/gradiometers. HTML 4 http://courageous. Net/projects/alumni-tracker/ CHAPTER II THEORETICAL BACKGROUND In this chapter it will be focuses on the review on related literature and studies both local and foreign that is related on the proposed system. This will be the building blocks of the proposed system.Review on Related Literature In the review of related literature for the research of the current system and the new system that will be developed. The purpose of this is to convey the reader about the knowledge and also can established the ideas have been on a topic and what are the strengths and weaknesses. Foreign An alumni tracking provide the ability to track alumni of a college or university for the purposes of helping to demonstrate compliance with the accreditation standards required for departments in higher education . Universities, colleges, and higher education institution need flexible higher education software that connects schools, departments and functions. They need technology that gives them a holistic view of their constituents to help he advancement office build strong and productive relationships. Tracking systems would be a big help on different institutions on gaining profits. With the advent of technology, industries and organizations are continuously creating databases and software that would help in easy management of systems processes and transactions.According to Rick Neumann (Class Of 1 970 Reunion Committee Chair, Alumni of Walt Whitman High School, Bethesda, Maryland), We have been quite successful at putting together simple, low-cost reunions, and were happy to share our experiences and provide some tips with the aid of our alumni website and database. 2 One example is the Alumni Tracking database, the newest release of the IS Alumni database project created at Georgia Southern University for the Information Systems Department in the College of IT.The IS Alumni database was first designed for the IS Department and then the IT Department requested a similar product, as it was required by the BAIT accreditation standards to begin tracking alumni as a part of demonstrating program accountability. The Information Systems Software Development Group within the College of IT modified the IS Alumni database components with additional information fields and reports so as to make it a product that could be used by all departments within the College of IT. The IS Alumni database has been in use by the IS Department for almost Non years.The Alumni Tracking database was deployed for the College of IT in September of 2006 and is now being used. This project is supported by the Information Systems Software Development Group of Georgia Southern U niversitys College of Information Technology. 3 On the College Student Journal 2005 of Ingram, Kathleen W. , Haynes, Linda L. , Davidson-Shivers, Galley V. , and Irvin, Richard reveals some views about alumni tracking process. It is how to maintain continuous contact with alumni and seek their advice regarding the program that concerns most of the tracking system.Maintaining a sense of community among alumni of a graduate program is difficult. It is even more difficult if the program itself is made up of adult students who mostly work fulfillment, have family and other responsibilities, and perhaps do not have the time to invest in developing professional relationships while they are in the program. 4 On the news page of Quaffs University website they published that it is significant to keep alumni informed about ongoing news, formed meetings, vents, latest innovations, recent activities, available job vacancies and seminars, all of which are realized via Alumni Yahoo Group. Currently, the number of active group members exceeds fifteen hundred graduates. Periodic meetings and homecoming events with Quaffs University alumni members create a win-win situation where both the university and graduates can benefit from mutual share of ideas, offers, opportunities and information. Alumni, are welcomed anytime and provided with necessary advice if needed . 5 Local As a result of modern technology, Alumni Registration has also invaded the net through online system.Online Alumni Registration is better than manual for fast and effective registration. Based on the research of Landfill, Abigail P. And Mendoza, Fee M. Of Tagging City University, registration office faced a lot Of problem regarding manual registration process. In this case, the proponent decided to develop a website that will help registrar in the process of registration, a site that can benefit both the University and Alumni in terms of time, money and effort. The site is designed to make the process more accessible . The Our Lady of Fatima University reveals their objectives in creating an alumni tracking system on their news page stating establishing structure for overall coordination of Alumni Homecoming Events and other alumni sponsored or related activities, maintenance of a central database on graduate contact information including participation in Alumni Tracking programs in conjunction with the Research and Development Center, Establish Alumni Card System, Establish program for Outstanding Alumni Recognition and Establish Alumni Scholarship Program.This only proves that alumni tracking system is really needed on an instit ution. On a Graduate International Insight Review Article (2009), it stated that an alumni tracking system will provide the core information for building and refining alumni relations program, ensuring a coherent move towards continuous improvement. The study is a unique tracking mechanism for institutions committed to understanding the outcomes, career progression and reflections of their alumni, both international and domestic. In addition to tracking career status and progression of the alumni, the study identifies what alumni think and feel about the totality of their experience in an institution, how that experience has benefited them in their lives and in the oracle, and what their current aspirations and needs are from the workplace, from life and from everybody. The study also benchmarks the results against rival institutions and track progress year-on-year. It explains the benefits of an alumni tracking system for an institution.On Building an Alumni Support Community Tracking Alumni for Program Evaluation and Added Value (2003) of FIJI explained the development of a systematic process for locating instructional design alumni and recruiting them to provide feedback from their work places. The purpose of initiating his process is related to program improvement through alumni participation. The process for tracking, contacting, and gathering data from alumni is described. Their initial findings show t hat while the alumni of both the Masters and Ph. D. Instructional design program work in a variety of disciplines, almost all of their job descriptions include activities related to instructional design practice. In addition, it stated that the respondents overall, felt successful. One of an Alumni Association depicts reality about researches that suggests students who are active in life of college campus, primarily through voluntary association in student activities and organizations are likely to be more philanthropic toward their alma mater than those who less involved, or not involved at all.They mentioned that one key assumption to ensure future alumni support lies in making entertainment students graduate with a positive overall attitude about their educational experience. Graduate who leaves with negative feelings about their alma mater will most likely never respond to request for financial support. Review on Related Studies The reviews on related studies conducted by the proponents has relation to the proposed study. This topic was cited to see the similarities and gaps for the purpose of emphasizing the existing system.The related study was reviewed to support the study and to make improvement to the existing system. Foreign The USC school of public policy, Planning, and Development (USC ESP.) needed a tool to help connect their current students seeking internship and internships with Spuds vast alumni network of working professionals. They created a web-based application that integrates with Cusss alumni database (Oracles Peoples) and provides additional reporting, tracking, and filtering on top of that data. The system is called the Student Affairs Alumni Tracking System (STATS). This was successfully launched in March, 2009. The Stanford university alumni tracking system is unique on all alumni website. Aside from tracking the graduates, this is the only website that is linked on their university library. Users or alumni can buy books online available on their school library and they pay it through pay pal. 7 It also track the graduates the only difference to the proposed study is, it will not be linked to school library. Another system was about the University of Oxford. Their tracking system as linked on enrollment system because it provides the browsers and users the steps of enrollment process.They have also a map that is use to track the total number of students who studied on the university by selecting on a drown menu of different countries. 8 It also track the graduates the only difference to the proposed study is, it will not be linked to enrollment system, The University of New Castle of Australia system not just only tracks the students, but provide the students access on their grades and records. It is linked on enrollment and grading system of the school. 9 It also track the radiates the only difference to the proposed study is, it will not be linked to enrollment and grading system.The University of Texas Elementary School (TUTEES, a charter school operated by the university of Texas at Austin) Tracking System is used to track the educational achievements of its alumni. They also compare it to peers to determine the effects of attending TUTEES. This system provides an overview of an existing system on school. They offers advice and insight from other charter school administrators who have alumni-tracking experience, recommends data to collect, and outlines a plan of action including the accessory steps to gather such information of graduates. ID It also tracks the graduates; specifically the elementary graduates. The only difference is the proposed study will track the college graduates. Local The researchers: team Anyplace of CEDI Sorenson Alumni Tracking System is responsible in tracing the status of CEDI Sorenson graduates especially their respective careers. It also features the job opportunities by the selected company, school events and their profile photo. This really helps the institution on building strong alumni communication and camaraderie. 1 1Another study was conducted on CAT (Computer Arts and Technology College) entitled CAT Alumni Tracking System. This system is online and has an interface like faceable. Com. Except from tracking the graduates, it is also use as a medium of communication through friend requests, sending messages, and uploading pictures. They use this to organize alumni reunions and post updates about the institution. The Philippine Science High School (SSH) Alumni Tracking System has the same features with the CAT; the only difference is the system of SSH has a weak security.Anyone can register to the system and fill up the form serenading if he or she is a member of the institution . 12 The Our Lady of Fatima University has only an Alumni Card System which helps on establishing Alumni newsletter, Alumni scholarship, Alumni organization of events, programs and tracking of graduates from 2007-2011. It uses a wide range of database for graduates general information. 13 The proposed study will use also a wide storage database for tracking the graduates information and status.The University of the East Philippines used their alumni system to develop close ties among the graduates of the university with their online website and tracking system. They have a login form, a registration and a souvenir shop where they can get their souvenirs on the site. 14 The proposed study will have also a login and a registration form. Synthesis of the Art The studies conducted by Philippine Science High School and University East of the Philippines used database and tracking system in forming alumni reunions, programs, activities and associations.Likewise, the Maryland University provides the same functionality to its institution; the only difference is the system is linked on its enrollment system. Anyone can view the information about enrollment, upcoming events and alumni achievers ND achievements. These studies mentioned are related to the proposed system with one main objective: to track the graduates in order to have an easy way of communications in disseminating relevant university and alumni news.Gap to be Bridge of the Study The system of CAT (Computer Arts and Technology College) Alumni Tracking System and CD-Sorenson Alumni Tracking System has lead to a big development on the institution specially on organizing alumni associations and activities. Their faceable-type systems are a good medium of communication between the graduates and the institution. This Forbes College Online Alumni Tracking System will have features where users can set limits on can adding him or her as a friend by the type of course that users graduated. In this system, there is strict user privacy.Bubblier users can report to the admit ,block their friends into users inbox, the admit can post a message into all users of the system and the admit can warn the reported users or remove its accessibilit y to the system. Theoretical Framework There are theories that make a big contribution on different studies, specifically for systems feasibility and development. In this study, we used he General Systems Theory. The General Systems Theory is based on the assumption that there are universal principles Of organization, which holds for all systems are they physical, chemical, biological, mental, or social.